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Sunday Hosting

Arrive by 2.30pm.

First job: Help unload equipment from cars. Then…

Main room set up

  • Hang festoon lights

  • Set up tall lamps

  • Put rugs on floor (three for band, one for preacher)

  • Cover piano and partitions with black sheets

  • Set up tables and chairs

  • Put decor on tables (lanterns, plants)

  • Put a couple of welcome flyers on each table

After the gathering:

  • Pack everything up

  • Vacuum

Foyer set up

  • Hang mesh ‘Redhill’ sign over front concrete wall and put A-Frame sign somewhere visible

  • Place rug inside doorway

  • Set up ‘Welcome’ table: welcome flyers, plant, A4 frame, chalkboard with teaching topic

  • Set up wooden ‘Welcome’ sign

  • Set up drinks station: fill up and turn on urn (around 2.45pm), arrange cups and tea/coffee on bench. Supplies are in Redhill cupboard in kitchen.

  • Someone hang around drinks station from 3.15pm to serve.

  • Optional: Set up our red coffee machine and serve real coffees.

  • Optional: Bring afternoon tea food and set up with drinks.

After gathering:

  • Pack everything up

  • Wash, dry and put away dishes

  • Sweep floor

  • Take garbage to bin outside.


  • Stand near entrance from 3.15pm onwards to welcome people.

  • If new visitors come:

    • Give them a welcome flyer

    • Explain where things are (e.g. drinks, main room, toilets, kids’s rooms)

    • Explain how the gathering works (e.g. start in main room 3.30pm, kids will be invited to go out, YA hangs afterwards etc.)

    • Introduce them to someone

    • If time, offer them a drink

After the gathering:

  • Check that new visitors have people to talk to